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JoAnne Cokayne
Permanent | Salary:
Receptionist/Administration Assistant

Receptionist/Administration Assistant, Canterbury, £20 - £21k (FTE), 3 days per week     KEY JOB RESPONSIBILITIES/DUTIES: Maintaining a tidy reception area; dealing with members of the public in person, responding to calls on the switchboard, taking messages and general reception duties; Providing administrative...

Receptionist/Administration Assistant

Receptionist/Administration Assistant, Canterbury, £20 - £21k (FTE), 3 days per week

 

 

KEY JOB RESPONSIBILITIES/DUTIES:

  • Maintaining a tidy reception area; dealing with members of the public in person, responding to calls on the switchboard, taking messages and general reception duties;
  • Providing administrative support to fee earners and secretaries, audio typing, filing, bulk photocopying, preparation of court bundles, sewing wills, archiving etc.;
  • Using the Outlook calendar system to book meeting rooms;
  • Managing both the incoming and outgoing post, opening, franking, stamping and taking to post office and/or delivering letters by hand;
  • Taking the daily banking as required;
  • Assisting the Office Manager with stationery requisitions;
  • Organising and preparing refreshments for meetings, training sessions and visitors; clearing up afterwards;
  • Ensuring kitchen and rest rooms are adequately stocked at all times with necessary supplies; shopping for office consumables such as tea, coffee, milk etc., as required;
  • Any other duties as may be reasonably required;
  • To comply with all the Firm’s relevant policies and procedures;
  • To ensure confidentiality on all appropriate matters and recognise that any breach of this confidentiality will be treated as a serious matter.

WHAT THEY ARE LOOKING FOR:

  • Audio typing, administration, Reception/front of house
  • Previous experience of working in a legal environment preferred
  • Qualifications
  • Must be literate and numerate (A-C Grade GCSE in English and Maths as a minimum)
  • Specialist Skills/ Ability/Knowledge
  • Previous experience operating a switchboard
  • Accurate typing ( 50 wpm +)
  • Good working knowledge of MS Office including Word, Excel and Outlook
  • Familiar with Digital Dictation for audio transcription (Bighand)
  • Some previous use of a Case Management System would be preferred
  • Communication
  • Clear verbal and written communication skills
  • Personal Qualities
  • A friendly and outgoing personality
  • Ability to stay calm under pressure
  • Discreet and tactful
  • Clean, tidy and presentable in appearance
  • Nicely spoken
  • Team working (flexible and adaptable to the needs of the team)
  • Ability to work using own initiative
  • Good time management and able to prioritise
  • Attention to accuracy and detail

 

If you think this role would be a good fit and you have the required skills/experience and would like to learn more about this opportunity, or other opportunities in the market, please contact Jo Cokayne or jo@lrlegal.co.uk or call for a confidential discussion on 0208 464 2565.

 

LR Legal is a specialist legal recruitment agency with a reputation based on trust and integrity. We will always ask your permission before sending your CV to any of our Clients.

 

LR Legal Recruitment is operating as an Employment Agency in respect of this vacancy.

 

* The PQE identified on this advertisement is a guide only and does not preclude applications from those with more or less PQE.

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Address: 7 Bell Yard London WC2A 2JR

Hours: Monday - Friday: 9 am - 5 pm

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