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JoAnne Cokayne
Permanent | Salary: £45000
Senior PA/Commercial Property Assistant

Senior PA/Commercial Property Assistant -Mayfair, London £40-45k plus benefits Highly prestigious, privately owned real estate investment, development, and operational company is looking to appoint an experienced PA into their in-house legal division. The successful individual would come from a Law Firm, have a strong technical knowledge of...

Senior PA/Commercial Property Assistant

Senior PA/Commercial Property Assistant -Mayfair, London £40-45k plus benefits

Highly prestigious, privately owned real estate investment, development, and operational company is looking to appoint an experienced PA into their in-house legal division. The successful individual would come from a Law Firm, have a strong technical knowledge of high-level Commercial Property transactions, and is accustomed to dealing at Board level.

The Role

  • Working directly for the Head of Legal in a small, but very busy in-house legal department on asset management, development, purchases, disposals, financings etc. for the wider group.
  • In relation to the company’s other businesses, be responsible for drafting legal documents and seeing through to completion, liaising with teams, and drafting correspondence with prospective tenants.
  • Transcription of/proofreading legal documents.
  • Proactively diary manage and ensure the Head of Legal is aware of daily schedule.
  • Proactively manage the outlook inbox of Head of Legal.
  • Schedule appointments, meetings, and conference calls as and when required.
  • Greeting clients who are attending meetings etc.
  • Liaising with and building a rapport with external lawyers on a day-to-day basis.
  • Addressing both internal and external client queries in a timely and professional manner.
  • Establishing and maintaining good working relationships between internal teams (construction/marketing/finance/planning/accounts/facilities/storage/hotels/build to rent etc.).
  • Scheduling legal fee quotes and monitoring caps.
  • Responsible for scheduling and processing third party invoices across multiple projects.
  • Providing cover to one of the Principals of the business when his Assistant is on annual leave etc.
  • General day to day running of the office, including collecting and sorting incoming post, photocopying, scanning and faxing the documents.
  • Any other ad-hoc tasks as assigned by the Head of Legal.

Who are they looking for?

  • The role requires recent time-served experience working in the real estate department of either a leading City/Regional law firm as a pre-requisite.
  • Must be competent in using Land Registry Direct, Searchflow or other search providers; able to complete SDLT returns via online portal and on paper. (Commercial property)
  • Substantial experience is required in completing and submitting Land Registry forms.
  • Strong knowledge of office management systems and procedures.
  • Excellent Typing skills, both audio and copy.
  • Excellent oral and written communication skills.
  • Proficiency in MS Office –Microsoft Word, Excel.
  • A real interest in real estate, ambitious and looking for further career development
  • A self-starter, highly motivated, enthusiastic, dedicated and driven to achieve high standards and results, but delivered in a team environment.
  • Professional appearance, courteous, friendly, and flexible.
  • Excellent organisational, planning and time management skills.
  • Ability to prioritise work appropriately and multi-task.
  • Must be able to work well under pressure and to tight deadlines when required, with a “can do” attitude.
  • Honesty and discretion when dealing with sensitive information, business or otherwise.
  • Ability to adapt to change and to respond positively to new challenges.
  • Opportunities for the right candidate to grow their skill set and to progress within this successful company.

If you think this role would be a good fit and you have the required skills/experience and would like to learn more about this opportunity, or other opportunities in the market, please contact Jo Cokayne on jo@lrlegal.co.uk or call for a confidential discussion on 0208 464 2565.

LR Legal is a specialist legal recruitment agency with a reputation based on trust and integrity. We will always ask your permission before sending your CV to any of our Clients.

LR Legal Recruitment is operating as an Employment Agency in respect of this vacancy.

* The PQE identified on this advertisement is a guide only and does not preclude applications from those with more or less PQE.

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